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Meetings and Events Coordinator- by Top Business

A multinational company located in Dokki is hiring a Meetings and Events Coordinator
Top Business Group | 17.02.2020

Job Description :



  • Event planning, design and productionwhile managing all project delivery elements within time limits

  • Liaise with clients to identify their needs and to ensure customer satisfaction

  • Conduct market research, gather information and negotiate contracts prior to closing any deals

  • Provide feedback and periodic reports to stakeholders

  • Propose ideas to improve provided services and event quality

  • Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc

  • Ensure compliance with insurance, legal, health and safety obligations

  • Specify staff requirements and coordinate their activities

  • Cooperate with marketing and PR to promote and publicize event

  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day

  • Conduct pre- and post – event evaluations and report on outcomes

  • Research market, identify event opportunities and generate interes


Qualifications :



  • Proven capabilities for meetings management with a knowledge of the pharmaceutical industry and compliance.

  • Demonstrated ability to understand business and customer needs

  • Strong project management and organization skills

  • The ability to handle multiple tasks simultaneously

  • Can respond to tight timelines as well as the capability to interact with all levels of the organization in a professional manner

  • Excellent relationship management skills

  • Demonstrated judgment and the ability to prioritize work

  • Strong communication and influence skills.

  • Demonstrated initiative and creativity

  • Experience/ability to work in a matrix structure

  • Ability to manage multiple stakeholders

  • Knowledge of local market vendors/hotels/venues

  • Ability to manage vendors to ensure all logistics of a meeting are flawlessly executed

  • Flexible to adapt to changing business needs

  • Knowledge of the Event Management industry, ideally in a Pharmaceutical environment

  • Experienced in supplier negotiation

  • Able to demonstrate experience M & Ein customer relationship management

  • Analytical and project management skills

  • Proven ability to facilitate open discussion and debate among key stakeholders and build internal and external relationships through partnering, anticipating needs, fulfilling expectations

  • Strong interpersonal skills are required, as well as excellent verbal communication and presentation skills

  • Able to work at all levels of the organization

  • Excellent language skills, English is a must


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